How it works
One workspace,
made to be connected
Your docs, tasks, designs, meetings and mail live in one workspace and know about each other. Here is what that means day to day.
Things link
to each other
Not copies that drift apart: the same task, the same design, wherever you look at it.
Open a linked task in the example projectTurn things into tasks
A line of a page, an email, a design comment or a point from meeting notes becomes a task in Projects, and keeps a link to where it came from.
Live in the page
A task placed in a page shows its current status and person. A frame from Design shows the current version of the design.
Related, both ways
Every page, task and design lists what it is linked with — what it points to and what points to it — and you can link anything by hand.
A design comment, a task
In Design, a comment’s menu has Create issue in zvena; the task keeps a link to the frame the comment is on. Close the task, and the comment is resolved in Design.
Work on it
together
One workspace for your team, the same roles in every tool.
PlansInvite with a link
Each person gets a role: editor, commenter or viewer. The roles are the same across Docs, Projects, Design, Tables and Calendar.
Share a single page
Give someone full access, edit, comment or view on one page, or publish it to the web.
No price per person
There is no limit on members and no per-seat price. What members upload counts toward the owner’s storage.
Single sign-on
Organisations can sign in through their own identity provider, with SAML or OpenID Connect.
What runs by itself,
and what waits for you
Links need no rule at all. Beyond them, zvena has three different kinds of help. Each says what it did, and each can be turned off.
What is sent, in the Privacy PolicyLinks keep things in step
A task in a page is the task itself, so there is nothing to copy: change it once and every place that shows it shows the change.
Nothing leaves without your OK
An action in another app waits for a person to confirm it, unless the workspace owner allows it to run by itself.
| Rules | Smart suggestions | zvena AI, the assistant | |
|---|---|---|---|
| What it does | Exact steps: a task is completed when all its subtasks are done; a project completes with its last task; a task can close when a number reaches its target. In Docs databases, your own “when … then” rules. | For a new task, suggests a priority, a label, a project or a person, and flags likely duplicates. | Answers questions about your workspace and does the work you ask for: writes in a page, makes tasks, a project or a board. |
| What it uses | The tasks and pages in your workspace. Not AI: nothing is sent anywhere to decide. (Two things that look like rules use the suggestion model: linking a goal to the number that measures it, and a database rule’s “Run only if” condition.) | The text of the new task and a little context, such as label names and similar task titles, sent to our model provider, which has agreed not to train on it. | Your question and what it reads to answer — only what you can open yourself, never anyone’s mail — sent to the AI model you choose through our AI provider, named in the Privacy Policy. |
| When it acts by itself | Whenever its condition is met. Each step is written to the log under Automations on Home, with Undo. | Only to fill an empty label or project when it is very sure, marked “Applied automatically”, with Undo. It never sets a priority (it suggests a high or urgent one), never overwrites, closes or deletes anything; everything else waits for a person. | Never on its own: only when someone asks it something. It changes what is open or named; anything else becomes a proposal. Its changes can be undone for 30 days. |
| Where to turn it off | The workspace owner: Home → Automations → settings. | The workspace owner: Settings → zvena AI (Background suggestions, Allowed auto-fill). | The workspace owner: Settings → zvena AI. |
Rules
- What it does
- Exact steps: a task is completed when all its subtasks are done; a project completes with its last task; a task can close when a number reaches its target. In Docs databases, your own “when … then” rules.
- What it uses
- The tasks and pages in your workspace. Not AI: nothing is sent anywhere to decide. (Two things that look like rules use the suggestion model: linking a goal to the number that measures it, and a database rule’s “Run only if” condition.)
- When it acts by itself
- Whenever its condition is met. Each step is written to the log under Automations on Home, with Undo.
- Where to turn it off
- The workspace owner: Home → Automations → settings.
Smart suggestions
- What it does
- For a new task, suggests a priority, a label, a project or a person, and flags likely duplicates.
- What it uses
- The text of the new task and a little context, such as label names and similar task titles, sent to our model provider, which has agreed not to train on it.
- When it acts by itself
- Only to fill an empty label or project when it is very sure, marked “Applied automatically”, with Undo. It never sets a priority (it suggests a high or urgent one), never overwrites, closes or deletes anything; everything else waits for a person.
- Where to turn it off
- The workspace owner: Settings → zvena AI (Background suggestions, Allowed auto-fill).
zvena AI, the assistant
- What it does
- Answers questions about your workspace and does the work you ask for: writes in a page, makes tasks, a project or a board.
- What it uses
- Your question and what it reads to answer — only what you can open yourself, never anyone’s mail — sent to the AI model you choose through our AI provider, named in the Privacy Policy.
- When it acts by itself
- Never on its own: only when someone asks it something. It changes what is open or named; anything else becomes a proposal. Its changes can be undone for 30 days.
- Where to turn it off
- The workspace owner: Settings → zvena AI.
zvena AI,
when you ask for it
An assistant in Docs, Design and its own panel, that works with your rights.
How AI credits workDoes what you name
It changes the page or task that is open or that you name; anything else it would change becomes a proposal for you to accept.
Its changes can be undone
What the assistant did can be undone for 30 days.
Free models, and AI credits
The free plan includes an AI trial: 125 AI credits a month per account, renewed on the 1st; paid plans include AI credits every month. How many credits a request uses depends on the model and on how much work the request takes.
Your work
stays yours
No ads, no third-party analytics, one archive to take with you, and our own servers.
Privacy PolicyNo ads, no third-party analytics
zvena shows no ads and uses no third-party analytics or tracking. Inside a workspace, Docs counts page views so members can see what is read. The providers that handle some data for us are listed in the Privacy Policy.
One archive to take with you
Settings → Download all my data: your docs, tasks, saved views, calendars, goals, uploaded files and designs in one archive, with a report of what is left out. Restore it into a new workspace from Settings. Delete your account in Settings at any time.
Kept safe
zvena runs on our own servers: HTTPS everywhere, sign-in without passwords, and encrypted daily backups kept with a separate provider.
See the links
for yourself
zvena opens with the example project on its brief: open the linked task and its frame, complete the task, and see the brief follow.