Notes and tasks
Every task knows
the note it came from
Write the plan as a note, turn its lines into live tasks, and follow any task back to where it was decided.
Updated
The note in one app,
the task in another
After a meeting someone types the action items into a task tracker. A week later a task reads “Fix the onboarding crash”, and nobody remembers what was said about it. In zvena, Docs and Projects share one workspace, the same people and one system of links.
Turn the lines of a note into tasks
Write the note the way you already do. A meeting, a brief or a plan: any page in Docs. Keep the action items as plain lines.
Then select the lines, open the block menu (the ⋮⋮ handle beside a block) and choose Create task. Every line becomes its own task in your workspace's team, titled with its text. Or type /task in a note to create a task or link one you have.
Work from
either side
Each line is now a live task, not a copy: its ID, status and assignee, right in the note. Change the status there or in Projects, and both show it.
More about ProjectsFollow a task back to its note
Under its title a task says where it came from, and Related lists the note as created from.
Start a page from a task
Create document on a task starts a page named after it, with the task linked. Link… adds pages, projects or designs by hand.
Find it again
Ctrl+K (⌘+K on a Mac) searches documents and tasks together.
Your tasks in one list
My tasks in the sidebar lists everything assigned to you, as a list, a board or a calendar.
Before you rely on it
What to know first
- Tasks need edit rightsTo turn a line into a task you need to be able to edit the page and add tasks. Without an account, Try it now gives you a workspace of your own to try it in.
- Permissions follow the objectsA private Projects team's tasks are visible only to that team's members, wherever they are linked, and a page keeps the sharing it had.
- Links, not a sync with other toolszvena doesn't keep tasks in step with another task manager. Coming from Linear, Settings → Import brings your issues over as tasks; to build your own link, there is a Docs API with webhooks.
- Phoneszvena works in the mobile browser, and as an app for Android, Windows, macOS and Linux from our download page; none is in an app store yet.
- Smart suggestions are optionalA new task can get a suggested priority, label, project and assignee. When that is on, its text goes to our model provider; a workspace owner can turn it off.
- CostThe free plan has no price per member and 2 GB of storage per account.
Questions and answers
Yes. Create task works on any line of text, including a to-do item. Use plain checkboxes for small things and a task when something needs an assignee, a status or a place on the roadmap.
Yes. Pages live in Docs, tasks belong to a team in Projects, and a workspace can have several teams, some of them private. Links work across all of them for the people who may see both ends.
Import them first (how to migrate from Notion), then turn the lines that are to-dos into tasks. See also the comparisons with Notion and Linear.
No: zvena is a hosted service, run on our servers in the United States. Your work stays yours: Settings → Download all my data gives you all of it in one archive, any time. How zvena keeps it safe